2016 Annual General Assembly Accept – LGBT Cyprus
Dear Members, Friends of Accept – LGBT Cyprus,
It is with great pleasure that we invite you to our 2016 Annual General Assembly on Saturday, 17 December 2016 in Nicosia at 10.00 at the Hilton Cyprus Hotel where we will have the chance to analyse the actions taken in 2016 as well as what the future holds for the organisation, together with friends and allies.
The topics up for discussion during the Annual General Assembly are:
- Celebratory Part with Guests (a)
- Presentation, discussion, and approval of the actions of the Management Board
- Presentation, discussion, and approval of financial report
- Any other business
- Elections for the new Management Board (b)
Α detailed agenda will be sent together with the 2nd Mailing documents on the 15th of December.
- Celebratory Part
The celebratory part of the Assembly will be open to the public and press and will be attended by a number of guests. During the celebratory part, there will be a presentation with the actions of the organisation in 2016. There will be special arrangements for any members who do not wish to be photographed during the event.
- Elections for the new Management Board
At the end of the General Assembly an Electoral General Assembly will follow where four members will be elected to join the Management Board. Details of the role of Management Board members and relevant skills and experience are outlined in the guidance notes for nominations (attached).
CURRENT BOARD COMPOSITION
Date of entry to the Board
Following the decision of the Constitutional Assembly of March 2015, the way members of the Board serve their term has altered, starting as of 2015. Now only half of the Board members depart each year, while their term remains for 2 years each. This allows continuity in the work of the Board and reduces the chances of fatigue from several members simultaneously. It also increases the level of involvement of the membership in the organisation.
(*) In this year's elections of 2016 the term of 4 Board members expires and so during the elections there are 4 positions available to new candidates. Those elected will serve a 2 year term until the Annual General Assembly of the Organisation, in the fourth quarter of 2018.
At the Annual General Assembly any member can:
- Suggest the introduction of new Regulations
- Request modification or cancellation of existing Regulations
- Raise any issues or motions concerning the operation or the objectives of the Organisation.
Any members, who wish to add items on the Agenda, should contact the board at email@example.com. All Full Members with settled obligations have the right to vote during the Annual General Assembly. Members who cannot attend the General Assembly can be represented by someone else with a signed proxy form. Proxy forms can be sent to the members together with the documents of the 2nd Mailing, will be available online on the organisation’s website, on our Facebook page and through by email request from firstname.lastname@example.org. Any members, who have not yet paid for their annual subscriptions, can do so on the day of the Annual General Assembly. We remain at your disposal for any further information you may need.
The Management Board, Accept – LGBT Cyprus
Note: After half an hour from the starting time, present members constitute a quorum.